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Annual Reports
Annual Reports Threshold Report Summary
 
Annual Report Resources Standardized Progress Reports

Annual Reports

Annual Report Login

If you are the Program Director of a CAAHEP Accredited Paramedic Program, you received an email from lynn@coaemsp.org in October providing you the username and password to the CAAHEP Annual Report.

To Complete the Annual Report (AR)

A detailed User Guide for the annual report can be downloaded once you login to the annual report.

  1. enter data on all first-enrolled classes after accreditation was awarded
  2. enter outcomes data for any graduated classes
  3. update all data for previous years, as necessary
  4. write a detailed analysis and action plan for any outcomes that do not meet the Thresholds
  5. provide the website where student/graduate achievement results are posted as public information

You CAN Avoid Delays & Complications!

Follow these proven suggestions and check out the plethora of resources provided to you:

  1. PRINT and follow the User Guide posted on the CAAHEP Annual Report Management System (ARMS)
  2. Carefully READ everything on this page and REFER to all of the links
  3. Can't find the answer? Email lynn@coaemsp.org

Personnel Changes

You must notify the CoAEMSP Executive Office using the form found here. Changes in the Annual Report to President/CEO, Dean, or Program Director will not show until those changes are first processed by CoAEMSP, followed by change in the CAAHEP database. Please allow several business days for the changes to be made, and plan accordingly when submitting the form and required documentation to the CoAEMSP Executive Office.

Outcomes Results Required

In January 2015, CAAHEP made a change to Standard V.A.4 in the accreditation Standards for all its professions. The language in the EMS-Paramedic Standards now states:

All programs must publish, preferably in a readily accessible place on their websites, the 3-year review-window average results of the outcomes for: National Registry (or State, as applicable) Written and Practical Exams, Retention, and Positive Placement. At all times, the published results must be consistent with and verifiable by the online Annual Report of the program.

To Submit the AR

Prior to submitting the PDF version of your Annual Report (AR), you may review it as often as you wish by clicking on "Create, Review, and/or Submit Report the Annual Report".

When you are ready to submit your report to CoAEMSP:

  1. Review your data to be sure it is complete and accurate.
  2. Verify that a detailed Analysis and Action Plan have been prepared for each
    outcome measure that does not meet the CoAEMSP Threshold.
  3. Click on "Create, Review, and/or Submit Report the Annual Report
  4. Click on "Download Report".
  5. Click on "Submit a copy of the Annual Report via email to the CoA".
  6. Click on "Download Report".
  7. Save a copy of the report to your computer for your files.
If you do not receive an email receipt within one (1) week of completion, please contact lynn@coaemsp.org

KEY POINTS TO REMEMBER When Completing Your Annual Report

  • Satellites and Affiliates: Be sure to review the definitions for Satellites and Affiliates. Enter each Satellite campus site that has been CoAEMSP approved or that is currently being used. To request approval for a satellite campus, complete a Satellite Approval Request.
  • Enrollment & Retention: Enter all classes who started between January 1, 2016 thru December 31, 2016; even if their on-time graduation date is beyond December 31, 2016.
  • Survey Worksheet: Survey results for the graduates of 2015 are to be entered.
  • Review each Annual Report section and hit "SAVE" before moving to the next section.
  • Comment tab: provide the website where student/graduate achievement results are posted as public information. If a public website is not used, the program must identify the publication used to provide required outcomes in the Comments tab and attach the printed document through the Related Documents tab.

If you have questions about the annual report, please contact:

Lynn Caruthers
214.703.8445  Ext 115
lynn@coaemsp.org

Threshold Report Summary

Outcome Threshold Threshold
NREMT/State Written Examination Results 70%
NREMT/Practical Examination Results (PILOT for 2016) 70%
Programmatic Retention 70%
Job (Positive) Placement 70%
Graduate Satisfaction Survey Sent Rate 100%
Employers Satisfaction Survey Sent Rate 100%

Annual Report Resources

Retention: Does it Really Matter?, Patricia L. Tritt, RN, MA
Outcomes Threshold Report Summary 2014, Patricia L. Tritt, RN, MA

Standardized Progress Reports

CoAEMSP has revised the 2016 Standardized Progress Report (SPRs) templates. The new SPR templates are in a pdf fillable format (see below).

The CoAEMSP Quality Improvement (QI) Subcommittee will be reviewing the 2016 Annual Reports in April 2017 and every accredited program will be notified of the results following this review.  If the program failed to meet any targeted threshold(s), CoAEMSP will identify the applicable SPR(s) due when the program is notified of review results.  Applicable SPR(s) will be due via email no later than June 1, 2017.  All SPR(s) must be submitted via email to Lynn Caruthers at lynn@coaemsp.org.

For 2016, CoAEMSP will review the Graduation Year results for 2015+2014+2013.
The 2016 Annual Report targeted thresholds are:

Standardized Progress Reports (SPRs) for 2016 will be due no later than June 1, 2017.

Outcomes Summary/Thresholds - NREMT/State Written Examination Success, and/or Retention, and/or Positive Placement

When you complete the annual report if you do not meet one of the targeted thresholds in the Threshold Report Summary, you will be required to submit the Standardized Progress Report (SPR) Form for the threshold not met.

Consistent with CAAHEP/CoAEMSP’s outcomes oriented approach to accreditation, all accredited programs annually submit an Annual Report (AR) that includes program information, results of the outcomes assessments specified in CAAHEP Standard IV.B.1 and the programs’ analyses and action plans to address any sub-threshold results in those outcomes.

Each year the CoAEMSP reviews each AR and initiates an accreditation dialogue commensurate with the results of the outcomes assessments. As part of that review for each of the outcomes, the CoAEMSP is evaluating Thresholds, which are numerical values against which programs’ outcomes results are compared.

For 2016, CoAEMSP reviews the 3-year average of outcomes results for graduates in 2015, 2014 and 2013. In case of sub-threshold performance (number, severity, and duration), in addition to the program's required detailed analysis and action plan, the CoAEMSP is requiring a Standardized Progress Report (SPR) (more detailed analysis and action plan) as part of the accreditation dialogue. For 2016, the CoAEMSP will focus on the Thresholds for:

  • NREMT/State WRITTEN Examination Success
  • Retention
  • Positive (Job) Placement

Standardized Progress Reports (SPRs) for 2016 will be due no later than  June 1, 2017

 
 
Archived eNewsletters: 2012
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News from CoAEMSP eNewsletters

Archived eNewsletters

2016, 2015, 2014, 2013, 2011, 2010

December 2012
20 Days and Counting: It's Crunch Time at the CoAEMSP Offices
Accredited Programs, Programs with LoRs Soar in the Final Days
What Do We Need to Talk About in 2013?
Meet Board Member Patricia Tritt, RN, MA
Meet Site Visitor Marjorie Bowers, EdD

November 2012
Clarification on Airway Competency Recommendation
Follow This Procedure When a Key Personnel Change Occurs
Fees and New Request Form for Programs Submitting a LSSR or ISSR
45 Days and Counting...January 1, 2013--What You Need to Know!
December 1 Deadline is Approaching! Progress Reports & Response to Site Visit Findings are Due!
2012 Annual Report Due December 1!
Meet Board Member Joe A. Nelson, DO
Meet Site Visitor Jeffrey Grunow, NREMT-P
What is a Consortium Anyway?
What Do We Need to Talk About in 2013?

October 2012
73 Days and Counting...Are your Potential Students at Risk?
2012 Annual Report Now Available!
Who to Contact at CoAEMSP
Congratulations! Thirteen Paramedic Education Programs Become Accredited by CAAHEP 
Number of Accredited Programs Continues to Grow
Volunteers: They ARE CoAEMSP
CAAHEP Webinar Now Available: Your Advisory Committee: Meeting Expectations and Beyond
Site Visitors - What Makes Them Credible?
Meet Board Member Joseph Mistovich, MEd, NREMT-P
Meet Site Visitor Mike Miller, RN, NREMT-P
Quote From a Program Director

September 2012
State Officials: Is Your State/Territory Ready for the Accreditation Initiative?
Potential Paramedic Students: What to Look for in an Education Program
2012 Annual Report Available Soon!
Keys to an Appropriate Response to the Findings Letter or Submission of Progress Report
Paramedic Psychomotor Competency Portfolio (PPCP)
A Significant Step in Strengthening EMS Nationwide: Michigan's Move to Implement the Accreditation Initiative
New Webinars from CAAHEP
CoAEMSP Board Member Bill Raynovich Receives Lifetime Achievement Award 
Meet Board Member Bridgette Svancarek, MD, FACEP
Meet Site Visitor Chy Miller
Meet Our Sponsors International Association of Firefighters

August 2012
New Interpretations Adopted at CoAEMSP August Board Meeting
CoAEMSP Defines Airway Competency
Only 132 Days Until Accreditation Initiative is Implemented!
Task Force Developed to Address Unique Challenges of Distance Education
September 1 Deadline is Approaching! Response to Findings Letter & Progress Reports are Due
Avoid an Adverse Recommendation by Submitting Reports on Time
Why Do We Need TWO Months to Review Your Response to Findings Letter or Progress Report???
Meet Board Member  William Raynovich, EdD, NREMT-P
Site Visitor Highlight John F. Brown, MD, MPA, FACEP

July 2012
Have You Checked Out These Helpful Accreditation Organizations Lately?  
"Interpretations of CAAHEP Standards" Workshop at the NAEMSE Annual Symposium  
Meet Board Member  William C. Mergendahl, Jr. 
Site Visitor Highlight:  Andrew Stern  
Be Sure You Have Our New Address & Contact Info

June 2012
The Importance of the Letter of Review (LoR)
and Letter of Review Self Study Report (LSSR)  
IAFF is Newest Member of CAAHEP  
Revised Graduate and Employer Surveys   
New Procedure for Payment of Site Visit Cost    
Why Can’t My Accreditation Process Move Faster??? The Relationship Between CoAEMSP and CAAHEP    
Have You Heard About YAM?
Programs Adjusted CSSR Due Dates   
Responding to Findings Letters and Submitting Progress Reports 
Meet Board Member Peter Taillac, MD   
Site Visitor Highlight: Tom Platt, EdD, NREMT-P  

May 2012
Accreditation FAQs 
Arizona's First Three Programs Become Accredited!
Accreditation Process Made Easy   
Meet Board Member Gordon Kokx, MS 
 
April 2012

A Look in the Mirror: Evaluating Program Strengths and Weaknesses
What is a Realistic Deadline to Write and Complete the ISSR? 
Meet Board Member Robert Fromm, Jr., MD 

March 2012
Getting Started:An Action Plan for Tackling the Accreditation Process 
Highlights from CoAEMSP Board of Directors February Meeting  
Bachelor's Degree Variance
Checklist for Program Directors
Couldn’t Make the “Letter of Review” Webinar? Access it Now!
Update: Letter of Review  
Meet Board Member SABINA BRAITHWAITE, MD, MPH
Site Visitor Highlight: Lauren Welch, MD, FACS, FACFM 
 
January 2012
2012 is Just Around the Corner: Resources You Need to Become Accredited 
We’ve Moved! Be Sure You Have Our New Address & Contact Information!
New Letter of Review Policy  Effective Immediately
What are the Steps in the Accreditation Process?
Decrease Lag Time Between ISSR and Site Visit Tips to Scheduling the Site Visit Date
Passing of an "Icon": Adolph H. "Buddy" Giesecke. 1932-2011  
Meet Board Member Paul Berlin, MS, NREMT-P
Site Visitor Highlight: Jeff McDonald

 
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