Failure to Notify of a Personnel Change:
Programs are required to notify the CoAEMSP of change in personnel [i.e., President/CEO, Dean (or comparable administrator), Program Director, Medical Director, Associate Medical Director, Assistant Medical Director, Lead Instructor]. Failure to notify the CoAEMSP within the times prescribed in CoAEMSP Policies & Procedures, Policy XV, Personnel Changes, will be assessed a fee.
Office Contact Changes ONLY
Complete the Change in Office Contact Information Form to update the office contact (i.e., office address, email, phone, etc.) for program personnel already on file with the CoAEMSP. If the individual is not currently on file, then a Personnel Change Form is required for that specific position change.
Billing Contact Changes
Effective immediately, the Program Director will serve as the Billing Contact for the program. The program is no longer required to submit a personnel contact form for the Billing Contact.
This page is dedicated to providing the steps and required documentation to:
- Update an existing key contact’s change in office contact information
- Change the individual holding an existing key position (i.e. Program Director, Medical Director, Associate or Assistant Medical Director, Lead Instructor, President, or Dean).
- ADD a key position(s) (i.e. Associate or Assistant Medical Director, or Lead Instructor)
All forms must be downloaded, completed, saved to your computer, and returned as an email attachment unless specified otherwise. No handwritten forms will be accepted.
See the Resources section below
for supporting resources.
Assistant MD Appointment/Acceptance
Assistant MD Contact FormKey Personnel
Key Personnel include President/CEO, Dean or comparable administrator, and required program personnel to include Program Director, Medical Director, Lead Instructor (if applicable) and Assistant or Associate Medical Director (if applicable). The CoAEMSP must be notified of any key personnel change no later than (15) calendar days of the change. A Personnel Change form and the supporting documentation must be emailed to personnel@coaemsp.org.
Administrative Personnel:
President/CEO, Dean
← See RESOURCES section for Contact Forms
Letter of Appointment / Acceptance Templates:
CoAEMSP has developed a template letter that must be used for the required signed/dated letter of appointment/acceptance for changes or additions in specific key personnel positions (i.e. Program Director, Medical Director, Associate Medical Director, Assistant Medical Director, or Lead Instructor).
← See RESOURCES section for Appointment / Acceptance Letter Templates
Program Director:
Required Documentation
- Complete the Program Director Contact Form (Office Contact Information ONLY)
- Signed/dated Letter of Appointment/Acceptance (CoAEMSP template) [NOTE: Programs selecting Interim PDs, the PD may/may not possess a Bachelor’s degree for CAAHEP accredited programs only; CoAEMSP LoR PDs must possess a Bachelor’s degree at all times.]
- Full CV showing formal education/degrees and related experience
- Copy of all applicable Certifications/Licenses used as credentials (i.e., National Registry, State license, Nursing)
5. In addition, an Official Transcript documenting the award of a minimum of an earned baccalaureate degree from an accredited academic institution must be sent directly from the awarding college to CoAEMSP in either a sealed envelope or via e-transcript. If the new hire holds a Master’s or Doctorate, a transcript for the highest degree is all that is required. Unofficial or scanned copies are not acceptable. Failure to do so may result in a recommendation for Administrative Probation or Probationary Accreditation.
The e-transcript must be sent to personnel@coaemsp.org.
If requesting the transcript be sent via USPS, then mail it to:
CoAEMSP
8301 Lakeview Pkwy, Suite 111-312
Rowlett TX 75088
← See RESOURCES section for: Program Director Contact Form
Medical Director / Associate Medical Director / Assistant Medical Director:
Required Documentation
- Complete the Medical Director Contact Form or Associate MD Contact Form or Assistant MD Contact Form
- Signed/dated Letter of Appointment/Acceptance (CoAEMSP template)
- Full CV showing formal education/degrees and related experience
- Copy of the State License for each State the Medical Director/Associate MD/Assistant MD is licensed
- Evidence of approval from each State Ofice of EMS where students will be placed (Assistant MDs ONLY)
CoAEMSP will review the information and may request additional information.
← See RESOURCES section for Personnel Contact Forms
Lead Instructor:
Any program identifying a Lead Instructor must notify CoAEMSP. A Personnel Contact form and the supporting documentation must be emailed to personnel@coaemsp.org. The official transcript must be sent as directed either as an e-transcript or via USPS. Upon receipt of ALL of the required documentation, Dr. Hatch will review the information and the program will be notified if the Lead Instructor has been approved.
Adding a Lead Instructor must be done in advance of submission of self-study and is viewed as the addition of key personnel. If you have questions, please contact Lynn Caruthers at 214.703.8445 ext 115 or email personnel@coaemsp.org.
- Complete the Lead Instructor Contact Form
- Signed/dated Letter of Appointment/Acceptance (CoAEMSP template)
- Full CV showing formal education/degrees and related experience
- Copy of all applicable Certifications/Licenses used as credentials (i.e., National Registry, State license, Nursing)
5. In addition, an Official Transcript documenting the award of a minimum of an earned Associate Degree from an accredited academic institution must be sent directly from the awarding college to CoAEMSP in either a sealed envelope or via e-transcript. If the new hire holds a Baccalaureate Degree or higher, a transcript for the highest degree is all that is required. Unofficial or scanned copies are not acceptable. Failure to do so may result in a recommendation for Administrative Probation or Probationary Accreditation.
The e-transcript must be sent to personnel@coaemsp.org.
If requesting the transcript be sent via USPS, then mail it to:
CoAEMSP
8301 Lakeview Pkwy, Suite 111-312
Rowlett TX 75088
← See RESOURCES section for Lead Instructor Contact Form
Accrediting Agency